Software package and information systems (№9106849)

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Publication date

Description

1. Section I
   1. Name and addresses
      Reykjavik Procurement Department
      Borgartún 12-14
      Reykjavik
      105
      Iceland
      Telephone: +354 4111111
      E-mail: [email protected]
      
   2. Type of the contracting authority:
      Regional or local authority
      
   3. Main activity:
      General public services
      
2. Section II
   1. Scope of the procurement:
      1. Title:
         

         Conference/meeting management systems

         Reference number: 14228
         
      2. Main CPV code:
         48000000, 48500000, 48510000, 48511000, 48512000, 48513000, 48514000, 48515000, 48516000, 48517000, 48518000, 48519000, 48219300, 48783000, 48920000, 32341000, 32322000, 32321000, 32232000, 32321200, 32330000, 33120000, 72212515, 48312000
         
      3. Type of contract:
         Supplies
         
      4. Short description:
         

         Due to an increase in City Council delegates, following the local elections in Reykjavik next May, the City of Reykjavik is preparing changes to the City Council‘s Meeting Hall and an overhaul of the room’s technical solutions. It is necessary to replace current technology. Therefore, the City of Reykjavik is announcing a tender for new tabletop equipment and software solutions for the City Council’s 23-31 delegates.

         The requirements for hardware include equipment for recording and broadcasting the city council meetings. This includes video distribution, audio recording, radio broadcasting and web A/V streaming. This also includes tabletop microphones for each delegate with modes of identification, voting and requests to speak. The handling voting and managing speaker time. The information on what happens during the meeting also needs to be extractable and made into metadata attached to the recording for the meetings to become fully searchable afterwards.

      5. Information about lots:
         This contract is divided into lots: no
      6. Total value of the procurement:
         Value excluding VAT: 22 300 567.00 ISK
   2. Description
      1. Title:
         
      2. Additional CPV code(s):
         48500000, 48510000, 48511000, 48512000, 48513000, 48514000, 48515000, 48516000, 48517000, 48518000, 48519000, 48219300, 48783000, 48920000, 32341000, 32322000, 32321000, 32232000, 32321200, 32330000, 33120000, 72212515, 48312000
         
      3. Place of performance:
         Main site or place of performance:

         Reykjavik

      4. Description of the procurement:
         

         Conference/meeting management systems.

      5. Award criteria:
         
      6. Information about options:
         Options: no
      7. Information about European Union funds:
         The procurement is related to a project and/or programme financed by European Union funds: no
      8. Additional information:
         
3. Section IV
   1. Description:
      1. Type of procedure:
         Open procedure
      2. Information about a framework agreement or a dynamic purchasing system:
         
      3. Information about electronic auction:
         
      4. Information about the Government Procurement Agreement (GPA):
         The procurement is covered by the Government Procurement Agreement: no
   2. Administrative information:
      1. Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 066-148110
         
      2. Information about termination of dynamic purchasing system:
         
      3. Information about termination of call for competition in the form of a prior information notice:
         
4. Section V
   1. Contract No: 14228
      Title:

      Conference/meeting management systems

   2. Award of contract
      1. Date of conclusion of the contract: 2018-07-05
         
      2. Information about tenders:
         Number of tenders received: 1
         The contract has been awarded to a group of economic operators: no
      3. Name and address of the contractor:
         Exton EHF
         470499-2069
         Vesturvör 30c
         Kópavogur
         200
         Iceland
         Telephone: +354 5754641
         E-mail: [email protected]
         The contractor is an SME: yes
      4. Information on value of the contract/lot (excluding VAT):
         
         Total value of the contract/lot: 22 300 567.00 ISK
         
      5. Information about subcontracting:
         
         
5. Section VI
   1. Additional information
      
   2. Procedures for review
      1. Review body
         The Icelandic Public Procurement Complaint Committe
         Arnarhvoli við Lindargötu
         Reykjavík
         150
         Iceland
         Telephone: +354 5459200
         E-mail: [email protected]
         
      2. Body responsible for mediation procedures
         
         
      3. Service from which information about the review procedure may be obtained
         
         
   3. Date of dispatch of this notice
      2018-07-16